Cover All Your Bases with an Annual Propane Safety Mailing
March 1, 2022
Sending a Duty to Warn safety mailing every year is an industry best practice that helps your propane company meet its obligation to provide important safety information to your customers. You’ve probably heard about a few different ways to send a safety mailing, but not all safety mailings are created equal.
Use this checklist to make sure your safety mailing process has all of the necessary elements to best protect your customers, your employees, and your company. You’ll knock it out of the park!
Checklist for a Game-Winning Safety Mailing
Safety mailing is sent annually.
Make sure to send out your safety mailing once per year. Sending it consistently, around the same time each year, will help keep your company on track.
Safety mailing includes PERC safety brochures.
The PERC scratch-and-sniff safety brochure is a valuable resource for your customers because it explains safety tips and procedures, offering an easy-to-follow guide for consumers to follow in the event of an emergency.
Safety mailing is sent independently from other customer communications.
It’s very important to send your Duty to Warn on its own, without marketing, promotions, or other customer information. This ensures that the safety message is the primary focus.
Safety mailing is documented for company records.
Once your safety mailing is sent, its critical to have proof of the mailing for your records. In the event of litigation, you will have direct evidence that you met your obligation to provide safety information to your customers.
Safety mailing is shared with legal counsel and insurance provider.
Check in with your legal counsel and insurance provider to see if they approve of your current process.
Knock It Out of the Park with P3 Duty to Warn Safety Mailing Service
You have enough on your plate running a propane business, find a third-party safety mailing vendor that can take this off of your hands. P3 Duty to Warn is the number one industry provider of safety mailing services because our process is seamless and simple. P3 Duty to Warn safety mailings include a PERC scratch-and-sniff brochure and custom introductory safety letter. We provide third-party verification for your records and use a secure SFTP service to keep your customer information safe and completely confidential. Our process is supported by insurance providers and legal counsel across the country.
Contact us to get a free quote on your annual propane safety mailing!