NPGA Announces Affinity Program Endorsement of P3 Compliance System and Duty to Warn. Now is the time to hurry and make sure you have everything lined up to send your propane safety mailing by the end of the year. Luckily, fulfilling your obligation as propane experts is easier than ever when you rely on our P3 Duty to Warn process to send out your annual safety mailing. Share with your customers the safety information they need to operate propane equipment responsibly and get serious about promoting a culture of safety within your company. Keep reading to learn how sending your safety mailing with us helps to keep your company ahead of the game while saving time, money, and resources.
When, How & Why to Send Your Annual Propane Safety Mailing
Sending an annual Duty to Warn safety mailing each year is critical for risk mitigation at your propane company. Experts recommend your safety mailing once per calendar year for non-jurisdictional accounts. Sending an annual safety mailing will help lower the risk of propane safety hazards, reduce your company’s liability, keep your insurance rates stable, and more! Please note that if you service jurisdictional accounts, you are required by federal regulations to send an annual safety mailing to your jurisdictional customers every six months.
Related Post: The Surprise Costs of Sending Your Safety Mailing In-House
Safety Mailing Checklist
View our checklist below to make sure your business and your customers are better protected with your propane safety mailing, and that you’re on track to fulfill your propane Duty to Warn obligation this year.
1. Send propane safety mailing to your customers annually
It is important that propane marketers like you make customers aware of safety guidelines and proper usage techniques with physical, standalone mailing each year.
2. Consider adding a PERC scratch-and-sniff brochure
Including the PERC safety brochure with your annual safety mailing letter is an extra touch that gives your customers in-depth details about propane-related safety hazards and preventative measures. Plus, it provides a scratch-and-sniff sample of exactly what propane smells like, giving customers a clear-cut example of what to watch out for. By working with our mailing professionals, we can easily include this in your annual Duty to Warn each year.
3. Keep records and verification of safety mailing
Many propane marketers find it helpful that P3 Duty to Warn keeps records on file for years regarding when and where propane safety mailings were sent. We also provide an annual third-party verification certificate to acknowledge that your mailing went out to your customers.
4. Stay compliant with codes and guidelines in your state
After sending important information to your customer base, inspect your company’s internal operations and processes. Are you compliant with local and federal OSHA, DOT, and NFPA guidelines? Staying up to date on propane safety requirements will reduce risk for your entire organization.
5. Ensure your employees are trained to communicate safety info to your customers
Safety conversations should not be limited to your annual company meeting or onboarding new hires. Train your employees, including technicians, delivery drivers, and customer service representatives, to share safety tips and general awareness information every time they interact with your customers.
We Provide Safety Mailing to Protect Your Customers & Your Company
Look no further than P3 Duty to Warn to provide your customers with comprehensive Duty to Warn mailing. We can ensure your propane safety mailing will be accurate, effective, and impactful for your customers’ propane safety this year.
- Keep your customers safe by sending your safety mailing before fall begins.
- Include a PERC Scratch-and-Sniff Brochure in your DTW to help your customers understand the signs and smells of a propane leak.
- Ensure customers receive the safety mailing they need most.
- We’ll maintain records and verification that your letters were sent.
Related Post: Confidentiality is Key: Keep Your Customer Information Secure with Us
Propane Duty to Warn Services You Can Trust, Backed by the NPGA
When it comes to sending out your safety mailing, trust P3 Duty to Warn. P3 Duty to Warn is endorsed by the National Propane Gas Association and supported by dependable names in the propane industry. Visit this page now to view our partners. P3 Duty to Warn provides a quick, cost-effective process that can fast-track your annual Duty to Warn to be completed before the end of the year. Contact us to get a free, no-obligation quote today!