Top 4 Reasons Your Duty to Warn Needs Third-Party Verification
April 11, 2018
Sending an annual Duty to Warn safety mailing is the best way to protect your customers and your company. But did you know that how you send your Duty to Warn can make or break these benefits? If you choose to manage your safety mailings internally, you are missing out on the ease and value of third-party verification – not to mention, shouldering the burden of a time-consuming process!
There’s a better way. The P3 Duty to Warn Program is at turn-key process that uses third-party verification to make annual safety mailings comprehensive, cost-effective, and efficient.
What is third-party verification?
P3 Duty to Warn partners with an independent company to organize your customer mailing list. These companies use the National Change of Address System (NCOA) and CASS Software System to scan customer addresses for errors and store all information securely. Once your safety mailing is sent, your third-party confirmation certificate is saved for company records. Keeping a record of your annual Duty to Warn is critical in the event of litigation.
What are the benefits?
Accurate Mailing List
Third-party verification utilizes secure software to correct and standardize addresses and zip codes to make sure that customer information is updated, complete, and deliverable. This means less returns.
Easy Record Keeping
Once your Duty to Warn mailing is sent, you will automatically receive a third-party confirmation certificate by email. You can add this to your filing cabinet or store with your other electronic records. Either way, you have documented proof that your safety mailing was sent to your customer list.
If you don’t have documentation that you sent a safety mailing, did it even happen? In some litigation cases, the answer would be no. Sending your propane safety mailing is the first step to proactively keep customers safe and avoid any propane-related hazards. However, if a legal situation does occur, third-party verification provides the documentation you need to protect your company.
Meet Insurance Requirements
Third-party verification is just one of the components of the P3 Duty to Warn Program that has led insurers to recommend and endorse our annual safety mailing service across the country. Review current practices with your insurance provider to see how the P3 Duty to Warn process compares.
Want to learn more about how third-party verification and the P3 Duty to Warn Program can change the way your company completes propane safety mailings? Contact us for a free quote!