NPGA Announces Affinity Program Endorsement of P3 Compliance System and Duty to Warn. If you’re in the propane business, you’ve likely heard about how sending an annual Duty to Warn can help you meet your obligation to provide safety information to your customers. But did you know there are several ways to do this, and not all of them can truly protect your company in the event of litigation? Only stand-alone safety mailing has what it takes to protect your company. Read this blog post to find out why.
First, a quick recap on what stand-alone safety mailing is. Stand-alone mailing means that your Duty to Warn safety information is sent separately from other customer communications or marketing materials. Some propane companies skip this step and include their safety information with other materials, like billing statements or a seasonal newsletter. Don’t get us wrong; providing any safety information is an important step, but combining it with other information means losing out on increased risk reduction and company protection.
Why Stand-Alone Safety Mailing Is So Important
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Introduce the safety information to your customers
Homeowners get a lot of information these days! One major benefit of sending your Duty to Warn on its own is that you can provide an introductory safety letter. At P3 Duty to Warn, we create this customized letter for our clients that explains the safety information enclosed and why it’s important for the customer to review it. Plus, we brand the letter with your company logo and information for a polished and professional look.
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Keep safety information front and center
When you combine your annual Duty to Warn information with other communications, like a newsletter or billing statement, the message gets lost. There’s no guarantee that your customer will review the information, decreasing the likelihood of reducing overall risk and protecting your company. With P3 Duty to Warn stand-alone safety mailing, each customer will receive the PERC scratch-and-sniff brochure that is packed with important safety information.
Related Post: Cover All Your Bases With A Propane Safety Mailing
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Protect your company from litigation
Yep, this is a big one! Stand-alone safety mailing serves as added protection from ligation because you have clear evidence for your records that you did your part to meet your obligation to provide safety information to your customers.
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Have verification for company records
P3 Duty to Warn provides a third-party verification certificate for your annual Duty to Warn safety mailing. This certificate verifies the completion of your Duty to Warn mailing and includes the total number of addresses mailed to. This certificate is crucial for your records, proving that your mailing was sent out to your customer list. When you work with us, you will receive a copy of this certificate, and we will also keep a copy on file for you.
Related Post: Show Propane Customers That Safety Is Your Priority
Contact Duty to Warn About Propane Safety Mailings
If you are combining your Duty to Warn information with other materials, or if you are creating and sending your Duty to Warn mailing in-house, contact us to get a free quote! P3 Duty to Warn is the #1 service provider for safety mailings in the propane industry, and we are committed to providing a comprehensive and cost-effective experience for our propane clients. Request a no-obligation quote today!