Your Duty to Warn Safety Mailing Checklist
March 10, 2020
Sending an annual Duty to Warn safety mailing is a best practice that propane marketers use to meet their obligation to provide important safety information to their customers. There are several ways you can meet this obligation, but some safety mailing processes are better than others. Follow this guide to make sure that your safety mailing program has all the elements to protect your customers, your employees, and your company from unnecessary risk.
A Guide to Duty to Warn Safety Mailing for Propane Marketers
Step 1: Send a Duty to Warn mailing once per year.
Send out your safety mailing on an annual basis. Sending it consistently, around the same time each year, will help keep your company on track.
Step 2: Include PERC safety brochures.
The PERC scratch-and-sniff safety brochure is a very useful resource for propane customers. It explains safety tips and procedures, offering an easy-to-follow guide for consumers to follow in the event of an emergency.
Step 3: Send your Duty to Warn separate from other customer communications.
It’s very important that you send your Duty to Warn alone, without marketing, promotions, or other customer information. This ensures that the safety message is the primary focus.
Step 4: Keep your Duty to Warn for your records.
Once you send your Duty to Warn, it’s important to have proof of the mailing for your records. In the event of litigation, you will have direct evidence that you met your obligation to provide safety information to your customers.
Step 5: Share with your legal counsel and insurance provider.
Check in with your legal counsel and insurance provider to see if they approve of your current process.
P3 Duty to Warn Checks Every Item on the List
Does it seem like a lot to manage? P3 Duty to Warn is the number one industry provider of safety mailing services. Our process is seamless and will make sending your safety mailing as simple as possible. P3 Duty to Warn safety mailings include a PERC scratch-and-sniff brochure and custom introductory safety letter. We provide third-party verification for your records and use a secure SFTP service to keep your customer information safe and completely confidential. Our process is supported by insurance providers and legal counsel across the country.
So, what are you waiting for? Let us help you meet your safety obligation! Contact us to get a free quote today.