NPGA Partner NPGA Announces Affinity Program Endorsement of P3 Compliance System and Duty to Warn. Learn More
← Back

Stand-Alone Mailing for Duty to Warn 101

Sending an annual Duty to Warn safety mailing is an industry best practice that propane companies across the United States utilize to reduce risk. There are many ways that you can communicate important safety information to your propane customers, but there is one method that stands out from the rest: stand-alone safety mailing.

So, what do we mean by stand-alone mailing? Stand-alone mailing ensures that your Duty to Warn safety information is sent independently of other customer communications or marketing materials. Our stand-alone safety mailing includes a personalized introductory safety letter and the PERC “scratch and sniff” safety brochure. When Duty to Warn information is presented with other marketing materials (like on a propane invoice or in a newsletter), the message loses its strength.

4 Reasons We Use Stand-Alone Mailing for Your Duty to Warn Process

P3’s stand-alone Duty to Warn safety mailing process is a cost-effective and efficient solution to sending your annual Duty to Warn. Additionally, our stand-alone safety mailing process provides these valuable advantages:

  1. Clear Safety Information
    Sending a stand-alone mailing keeps the important information you want your customers to read front and center. This minimizes the chance they will skip over or completely miss your Duty to Warn message. Plus, a stand-alone mailing is easy for customers to read and can be saved for future reference.
  2. Direct Customer Communication
    It might seem like a good idea to include your Duty to Warn message on another piece of marketing, but doing so doesn’t guarantee that your customers will receive the information. P3 Duty to Warn sends a personalized stand-alone mailing to each account holder.
  3. Verification for Company Records
    P3 Duty to Warn provides a third-party verification certificate for your annual Duty to Warn safety mailing. This certificate verifies the completion of your Duty to Warn mailing and includes the total number of addresses mailed to. This certificate is crucial for your records, proving that your mailing was sent out to your customer list. When you work with us, you will receive a copy of this certificate and we will also keep a copy on file for you.
  4. Reduced Risk
    Keeping your Duty to Warn information separate from other customer communication and having a record of sent mailings can help avoid liability for legal issues.

Contact P3 Duty to Warn to learn more about our stand-alone safety mailing process or request a free quote today!